Secure file storage used to mean keeping your files in a filing cabinet or in file boxes.
With online storage, we now have greater security, storage, and sharing capabilities. For years now, the most effective storage facility for documents and files has been in the online cloud – but there are other options for you to consider. Here are some of the most popular file storage locations for your business.
Cloud storage has fast become the most popular way for individuals and businesses to store and share files. By using cloud storage, you’re able to work in real time with other people - anywhere, anytime, from any device. You also know your data is stored together in one place and that everyone is working on the most up to date versions, allowing you to actively collaborate with one another without the hassle of sending and saving documents. There’s also a fairly unlimited storage capacity. But the cloud isn’t without its flaws. There are some security workarounds and depending on how much info you need to store, you might end up paying a high monthly bill.
External hard drives
If you’ve already got your files saved in the cloud you might be wondering what the benefit of an external drive is. In the end, it comes down to security. If your files were to be wiped or compromised on a cloud-sharing program (which is unlikely, but possible), you would have a complete backup of your files on an external drive. There’s no need to connect to the Internet or even go online; it’s all right there waiting for you. While there’s always the risk that your disk drive can break down or become damaged, they’re an excellent resource to have as your backup to cloud storage.
Flash drives aren’t usually the go-to for file storage or sharing anymore because of the amazing capabilities of cloud software, especially because flash memory and security are fairly limited. However, they’re excellent if you need to share a couple files between people or if you’re looking for a cheaper option. Just because they’re a little lower tech doesn’t mean they aren’t still a viable option. Similar to external hard drives, these are also an excellent option if you want a secondary backup for particularly important files on a cloud drive.
Deciding on your storage
When you’re deciding which of these methods is best for your business, be sure to consider the following:
- Reliability. Can you trust this method to support your files for years to come? Are you going to be worried about losing files or causing major setbacks to your business?
- Cost. Is this option the most cost effective? Does the cost equal the benefit your business will receive? Remember the most cost-effective storage method may not be the cheapest one.
- Storage Capacity. How much storage does this option offer you? And how much storage do you need? You want to make sure that you have enough room to store current and future data.
- Lifespan. Does the storage media have a limited lifespan? Will the technology you’re using quickly become obsolete or will it have some longevity?
- Speed. How quickly does it operate? Do you have to wait a long time to upload or save files? And how long does it take to retrieve that data? You don’t want to be left waiting because of a slow storage method.
- Security. Even when you’re looking at storage methods, data protection is still your first concern. Be sure that no matter what method you choose, your files are going to remain secure and protected.
Different data storage methods have different benefits. It’s always best to have a back-up, so choose a storage method that will give you full peace of mind.
Have questions about options for file storage in Edmonton? Need to know what’s going to work best for your business? Learn more about our data storage options, or contact Alt-Tech’s data storage experts for a consultation.